Section 12: Review of Course Material
Introduction
1. RON stands for
Remote Online Notary
Remote Online Notarization
Really Old Notary
2. Benefits of RON include
Not all parties must be in the same room
May take place at any time, 24/7, that works for the parties
Robustness of identity authorization
All of the above
3. RON participants must be in the same state
True
False
4. Online Notaries Public can notarize documents used in other states
True
False
Requirements
5. All Notaries Public may perform an online notarization in the state in which they are registered
True
False
6. A RON Service Provider may supply
a. AV technology for conferencing
b. Identity proofing
c. Online notary course
d. Notary bonds
All of the above
a & b
b & d
AV Requirements
7. Audio visual conferences can be done on a
Computer
Smart phone
Tablet
All of the above
8. Minimum requirements for an audio-visual session are
Signal must be reasonably secure
Transmission must be clear
All of the above
Identity Confirmation Requirements
9. How can a person’s identity be confirmed?
Personal knowledge by the Online Notary Public
Identity proofing
Credential analysis
Visual inspection of government ID
All of the above
10. What is identity proofing?
Principal provides 2 forms of identification
Principal answers a set of 5 questions within 2 minutes
11. If a person fails the identity proofing but can produce 2 forms of government issued ID, the Online Public Notary may proceed with the notarization session
True
False
12. What is credential analysis?
Notary visually inspects the Principal’s ID
The Principal’s ID is digitally analyzed to determine if it is authentic
All of the above
Security
13. What type of record keeping must an Online Notary Public keep?
a. Written entries in a notebook
b. Electronic journal
c. Backup copy of an electric journal
a & b
b & c
All of the above
14. Online Notary Publics may allow the following to use their electronic seal
a. The RON Service Provider
b. A qualified custodian for Wills
All of the above
15. If an Online Notary Public discovers unauthorized use of their electronic seal, they must contact the appropriate law enforcement agency within
3 days
1 week
1 month
RON Procedure
16. An Online Notary Public may perform notarizations from anywhere within the United States or its territories
True
False (The Online Notary Public must be physically in the state in which they received their commission.)
17. A Principal may appear before an Online Notary Public by
a. Being physically present in the same room
b. Being on an audio-visual conference
c. Being on a phone call
a & b
c & d
All of the above
18. If there are multiple Principals signing a document, only one of the Principals needs to be in the presence of the Online Notary Public
True
False
19. What must be recorded on the audio-video session
Principal confirms their identity
Principal states what document they are signing
Principal states that they are signing on their own free will
Principal signs the document
Online Notary Public attaches their electronic signature
All of the above
20. The certificate for an online notarization must indicate
That the notarization was performed remotely
The type of document being notarized
The address of the Principal
All of the above
21. What is the maximum amount that someone can be charged for an online notarization
$10
$21
$25
$35
Witnesses
22. A witness may be located anywhere in the world as long as they are available via audio-visual communications
True
False (the witness must be in the United States or a US territory.)
23. A witness’s identity may be validated by
a. Personal knowledge of the Principal
b. Personal knowledge of the Online Notary Public
c. Identity proofing and credential analysis
a or b
a & c
b or c
24. Does a witness need to appear on the audio-visual recording?
Yes
No
25. An Online Notary Public must keep (choose all that apply)
a. An electronic journal
b. A written journal
c. A copy of the audio-visual session
d. A backup copy of the audio-visual session
a & b
a & c
All of the above
26. When must the recording of the notarial session begin?
At the start of the audio-visual session
After the identity of the Principal and witnesses has been confirmed
Prior to the signing of the document
When the Notary Public’s seal is attached to the document
27. Which of the following must be recorded in the Online Notary Public’s journal?
Date of notarization
Name and address of each Principal
Name and address of each witness
Where the audio-visual recording is being stored
All of the above
28. How long must the electronic journal be maintained?
Until the Online Notary Public’s commission expires
Until the Online Notary Public dies
10 years
25 years
29. How long must the audio-visual recording of the session be maintained?
Until the Online Notary Public’s commission expires
Until the Online Notary Public dies
10 years
25 years
Special Considerations
30. If a Principal is unable to physically sign a document, 1 witness is needed to allow the Online Notary Public to sign for the Principal
True
False (2 independent witnesses are needed.)
31. If the document is a Will, trust, health care advance directive, waiver of spousal rights, or power of attorney for financial transactions, a specific set of questions must be asked to determine if the Principal is a vulnerable adult
True
False
32. If the document is a Will, trust, health care advance directive, waiver of spousal rights, or power of attorney for financial transactions, the Principal must provide information on who assisted them in preparing the document they are about to sign
True
False
33. If the document is a Will, trust, health care advance directive, waiver of spousal rights, or power of attorney for financial transactions, the Principal must state who assisted them in accessing the online session, and who is in the room with them
True
False
34. If the document is a Will, trust, health care advance directive, waiver of spousal rights, or power of attorney for financial transactions, the Principal must provide the following information
a. Name of the Principal’s spouse
b. Name of the Principal’s children
c. Where the Principal is located for the session
a & b
a & c
b & c
All of the above
35. If the document is a Will, the Online Notary Public must maintain the audio-visual recording for
10 years
20 years
25 years
Until the Principal dies
None of the above (A qualified custodian, not the Online Notary Public, must maintain the AV recording of a Will.)
Making Copies of an Electronic Record
36. Upon request, an Online Notary Public may provide copies of
a. Journal entries
b. Audio-visual recordings
c. The document that was notarized
d. A vital record
e. Government ID used for identity verification
a & b
b & d
All of the above
37. Copies of journal entries and/or audio-visual recordings may be requested by
a. The Principal who signed the document
b. The witness who signed the document
c. The Department of State
d. Court order or subpoena
a, c & d
c & d
All of the above
38. What is the maximum amount that someone can be charged for a copy of a transaction?
$10
$20
$25
$35
RON Service Providers
39. A RON Service Provider may provide which of the following functions
Identity Proofing
Credential Analysis
Audio-visual setup
Audio-visual recording
Audio-visual storage
All of the above